Critical Date Tracking — Built on SaasMaster
NEVER MISS A DATE.
Business-Critical Deadline & Asset Tracking

Asset maintenance schedules, software license renewals, insurance dates, contract expirations, permit deadlines — tracked, alerted, and auditable. Nothing critical falls through the cracks.

100%
Date Visibility
Tracked Items
12+
Years Production
<30
Min to Launch
Alerts Sent Today
47 Active
Upcoming Critical Dates
✓ Live
12
May
Microsoft 365 — License Renewal
8 days · IT · Auto-alert sent
Urgent
28
May
HVAC Quarterly Maintenance — Bldg 3
24 days · Facilities · Vendor notified
30-day
15
Jun
General Liability Policy Expiry
42 days · Risk · Renewal in progress
60-day
03
Jul
Fleet Vehicle Inspection — Truck 14
60 days · Fleet · Scheduled
Scheduled
247
Dates Tracked
0
Missed Deadlines
On-Time Rate
100%
Funel Corporation Platform Family
myfunel.com
eyecomply.biz
mycoi.biz
stor24.net
filesalways.com
fotobooks.net
Sempra Utilities · Pasadena USD
The Real Cost of a Missed Date

One missed date.
Real consequences.

A spreadsheet, a sticky note, an Outlook reminder — these are how most organizations track the dates that keep them operating. xdates.biz replaces them with a system that doesn't forget.

$$$
Lapsed Software Licenses
Auto-renewal failures, surprise true-up bills, software lockouts mid-project. A single missed renewal on enterprise software can cost five figures and stop a team cold.
!
Skipped Asset Maintenance
Voided warranties, premature equipment failure, OSHA exposure. HVAC, fleet vehicles, generators, and safety equipment all run on schedules — until someone forgets.
Expired Contracts & Permits
Auto-renewals you didn't want, expired permits halting operations, vendor contracts running past their cancel-by date. Time-bound paperwork has zero tolerance for "I forgot."
Built For Dates

Everything you need to
track what matters.

Pre-built features for tracking, alerting, escalating, and documenting every business-critical date your organization depends on. Configurable. Auditable. Ready to launch.

Dates Trackable
📅
Key Date Tracking
Track any date type — renewal, expiration, inspection, warranty, contract end, certification, deadline. Each date carries its own metadata, ownership, and escalation path.
🔔
Multi-Threshold Alerts
Configurable pre-expiry alerts at 90, 60, 30, 14, 7, and 1 day intervals. Each date type can have its own alert cadence and recipient list.
📧
Email Alerts with Upload Link
Alerts include a secure embedded upload link — recipients submit the renewed certificate or document directly without logging in. Alert and intake in one notification.
🔄
Recurring Date Patterns
Quarterly inspections, annual renewals, monthly maintenance, biennial certifications — define the cadence once, the system schedules forever.
🏢
Asset Library
Every tracked date attaches to an asset — equipment, vehicle, software, contract, certification, location. Roll-up views by asset, owner, or category.
👤
Owner Assignment
Every date has a responsible owner. Escalation paths kick in if the owner doesn't acknowledge. No date orphaned, no accountability lost.
📎
Document Attachments
Attach the contract, certificate, warranty, or invoice directly to the date record. The proof lives with the deadline — searchable, auditable, accessible.
📋
Email History Log
Complete searchable log of every alert sent — recipient, subject, timestamp, delivery status, and trigger event. "Did anyone get notified?" has a definitive answer.
📊
Status Dashboards
At-a-glance views of upcoming dates, overdue items, pending acknowledgments, and renewal status. Filter by department, asset class, or risk tier.
🔐
Role-Based Access
Facilities sees facilities. IT sees IT. Risk sees the whole picture. Granular visibility per user — without exposing the wrong dates to the wrong eyes.
📄
Audit-Ready Reports
Exportable PDF and CSV reports — compliance auditors, insurance carriers, internal review. Every date, every alert, every acknowledgment, fully documented.
📱
Any Smart Device
Fully responsive — desktop, tablet, phone. Field maintenance staff acknowledge from the truck. Approvals happen from anywhere.
🌐
Multi-Location Support
Branch offices, multiple facilities, regional operations — track dates per location with hierarchical roll-up to corporate.
🎨
Fully Rebrandable
Your logo, your domain, your colors. Deploy xdates internally as your own date-tracking platform — every screen yours.
🔗
Direct Upload Links
Vendors submit renewed certificates or compliance documents through a secure link — no account needed. Their submission posts directly into your tracking system.
Bulk Import
Migrate from spreadsheets in minutes. CSV import for existing date records, asset catalogs, and ownership maps — populated in one upload.
+50 More Features
xdates runs on the SaasMaster engine — the full library exceeds 60 pre-built features, all configurable, all available without a developer.
How It Works

From spreadsheet to system
in a single session.

No developer. No long onboarding. Migrate your existing date records and go live — under 30 minutes.

01
Import Your Dates
Upload your spreadsheet of contracts, licenses, renewals, inspections, and warranties. CSV import populates xdates instantly.
CSV Import
02
Assign Owners & Alerts
Every date gets an owner and an alert cadence. Configure escalation paths for unacknowledged items.
Owner-Based
03
Apply Your Brand
Logo, domain, colors. Deploy xdates as your internal platform — every screen, every email, branded as yours.
100% Rebrandable
04
Go Live
Your team starts receiving alerts. Vendors start submitting renewals through upload links. Audit trails populate from day one.
< 30 Minutes
Use Cases

Every industry. Every date.
Tracked.

xdates.biz handles any time-bound business obligation — equipment, paperwork, people, contracts. Below are the verticals where missing a date is most expensive.

Facilities Management
HVAC, Generators & Equipment
Quarterly inspections, annual maintenance contracts, warranty expirations, parts replacement schedules. Building systems run on schedules — until they don't.
InspectionsWarrantiesMaintenance
IT Asset Management
Software Licensing & Renewals
SaaS subscription renewals, enterprise license true-ups, domain expirations, SSL certificate renewals, support contract end dates — every IT date in one place.
SaaS RenewalsSSL CertsDomain
Fleet & Vehicle Operations
Fleet Compliance Tracking
DOT inspections, vehicle registrations, driver license expirations, emissions testing, scheduled service intervals. Track every vehicle across every requirement.
DOTRegistrationService Intervals
Contract Administration
Contract & Lease Lifecycle
Auto-renewal cancel-by dates, contract end dates, lease expirations, vendor agreement reviews. The most expensive date in business is a missed cancel-by clause.
ContractsLeasesAuto-renewals
Risk & Insurance
Insurance Policy Tracking
General liability, E&O, cyber, property, auto fleet, workers comp. Track every policy, every renewal, every coverage period — with vendor COI tracking via mycoi.biz integration.
Policy RenewalsCoverage PeriodsCarriers
HR & Workforce
Certifications & Credentials
Professional licenses, OSHA certifications, CPR cards, forklift certs, driver qualifications, background check renewals. Track every credential for every employee.
LicensesCertificationsBackground Checks
Permits & Regulatory
Permits, Filings & Renewals
Business licenses, operating permits, environmental filings, fire marshal certifications, health department renewals. Pair with eyecomply.biz for full regulatory coverage.
Business LicensesPermitsFilings
Construction & Trades
Project Milestones & Bonds
Bond expirations, project milestone deadlines, retention release dates, subcontractor insurance renewals, lien filing windows. Construction runs on dates that cost money when missed.
BondsMilestonesLiens
Property Management
Tenant & Building Dates
Lease renewals, rent escalations, tenant insurance certificates, fire system inspections, elevator certifications, pest control schedules. Every building, every tenant, every date.
Lease RenewalsInspectionsTenant COIs
Track Record

12+ years tracking dates.
Zero missed audits.

xdates.biz runs on the same SaasMaster engine that has been in continuous enterprise production since 2013 — first deployed for utility-grade compliance work where missing a date carried regulatory penalties.

12+ Yrs
Continuous production history since 2013
$300K+
Sempra Utilities PSEP — 5-year date-driven compliance engagement
7 Live
Sister platforms in production on the same engine
93.3%
Engine gross margin — above the 70–75% industry benchmark
$1M+
Cumulative revenue across the platform family
2012 – 2015
Pasadena Unified School District
First public sector deployment of the underlying engine. $80K+ contract managing district document workflows and date-driven compliance for one of Southern California's largest school districts.
2013 – 2018
Sempra Utilities — PSEP
Pipeline Safety Enhancement Project. 5-year, $300K+ engagement managing date-critical vendor compliance across hundreds of contractors for a Fortune 500 energy infrastructure program. Zero missed audits.
2017
Engine Commercialization
Platform engine commercialized after years of enterprise date-tracking production. AWS-hosted, multi-tenant. Seven vertical SaaS products built internally — xdates.biz among them.
2026
xdates.biz Standalone
Same proven engine, repackaged as a focused deadline and asset tracking product. Every date type, every alert cadence, every audit trail — productionized and ready in under 30 minutes.
Pricing & Access

Three ways to deploy xdates.

From a single-team subscription to a fully white-labeled deployment for your organization or your customers — flexible options for every scale.

Single Team
Standard Subscription
Annual access to xdates.biz for your operations team. Ideal for facilities, IT, or risk teams managing date-critical workflows.
  • Unlimited tracked dates
  • Multi-threshold alerts
  • Asset library & ownership
  • Document attachments
  • Audit-ready exports
  • Role-based access controls
Inquire About Access
MSP & Channel
Reseller License
For property managers, MSPs, and consulting firms who want to offer xdates to their clients as a branded service offering.
  • Multi-tenant deployment rights
  • Your brand on every instance
  • Resell to your customers
  • Recurring revenue model
  • Volume pricing tiers
  • Channel partner support
Discuss Reseller

Stop missing dates that matter.

Migrate from your spreadsheet in under 30 minutes. Every date, every alert, every audit trail — handled. Your team gets out of the reminder business and back into the execution business.

Get In Touch

Let's track your dates.

Tell us about your current date-tracking process — what you track, how many records, where things slip. We'll show you how xdates handles it. We respond within one business day.

By submitting, you agree to be contacted regarding your inquiry. We do not share your information.
Thank you — your inquiry has been received. We'll respond within one business day.
Something went wrong sending your message. Please try again, or email info@xdates.biz directly.
Prefer email? Reach us directly at info@xdates.biz